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Re: Total amount is Greater Than AP/Invoice.

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Hi,

Based on my understanding, you purchase 300kg from your vendor and got 30 for free.

You can two approaches to achieve it.

First one, you can copy your purchase order to AP invoice. And then you can add a new line with quantity 30kg with zero price. In this case you only need pay for 300kg. Stock is increased by 330kg in quantity aspect and increased by 800 in value aspect.

the JE will look like below (not consider tax),

AP account for BP  credit 800

Inventory account   debit 800

 

Second one, I think this is what you want. You can revise your purchase order to quantity 330 which is same as vendor delivered.

Then copy it to AP invoice.

 

Currently JE will look like below(not consider tax)

AP account for BP  credit 1000

Inventory account   debit 1000

 

Then When you want to create outgoing payment for this AP invoice, you can give a 20% discount because vendor gave you some item for free.

Then the payment JE will look like

AP account for BP  debit 1000

Cash account          credit 800

discount account     credit 200


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